GDPR And Privacy Policy For New Photography

New Photography are committed to safeguarding and preserving the privacy of our clients and visitors to our website. This privacy policy explains what happens to any personal data that you provide to us in the operation of our business. New Photography provides photographic services throughout Manchester and surrounding areas to meet a range of clients, primarily in the areas of News, Public Relations, Events, Food and Sports Events – email newphotographyuk@gmail.com for further details.

This privacy Policy is for New Photography and its website www.newphotographyuk.com and governs the privacy of its visitors, as well as the business of New Photography. It explains how New Photography complies with the EU’s GDPR legislation and the DPA.

Collecting Your Data

New Photography may collect your data in a number of ways, for example, when you contact us through our website, social media, by telephone, post, e-mail or through any other means and when you use our services, in each case, in accordance with this privacy policy.

Data collected through this website is collected via the contact page. The form collects name, contact information including email address, telephone number and message. Enquires sent using the form are sent to newphotographyuk@gmail.com. By using the contact form you agree that New Photography can contact you in relation to your enquiry.

Use Of Your Data
Any or all of the above data may be required by us from time to time, in order to provide you with the best possible service and experience when using our website. Specifically, data may be used by us for the following reasons: internal record keeping, improvement of our services, transmission by email of New Photography marketing materials that may be of interest to you. Such information may be used to customise or update the website, in each case, in accordance with this privacy policy.

We may use your data for the above purposes if we deem it necessary to do so for our ‘legitimate interests’.

Business Data

New Photography holds the minimum of business data necessary to operate the business and care is taken to ensure that this data is treated securely. All data is securely stored electronically and dependent upon the type of booking may include:

Emails and Contact Information: Emails and contacts are securely stored electronically across password protected devices.

Accounting Information: Estimates, invoices and statements are securely stored electronically and password protected.

Media: All content shot in undertaking a commission are securely stored and catalogued on password protected computer network systems including external drives. Clients may at their request, receive a link to file sharing services such as WeTransfer, where content is required to be shared to the client.

Metadata: Where required images are stored with embedded information in the form of a generic caption describing the occasion. Names of the subject may be included in the metadata where relevant and in gathering such information, consent is agreed. The metadata remains within the file and travels with the image if it is passed to further locations, for example to magazines and other media.

Consent Forms: Consent forms and information are provided and describe the intent for the images use.

Events And ‘Legitimate Interest’

At events images are taken by New Photography as part of the recording of the event. In such instances attendees are photographed within GDPR ‘legitimate interests’ guidelines. The taking of photographs when viewed as a form of processing personal data is necessary, for the 'legitimate interest’ of the photography business, unless there is a good reason to protect an individual’s personal data, which supersedes the ‘legitimate interest’ claim. Clients are requested where possible to minimise any potential risk by making clear that photography will be taking place, either verbally or visually, thereby allowing attendees the opportunity of making it known that they do not wish to be photographed.

Third Parties
In the day to day operation of the business New Photography may use third party services, such as those listed below, with their respective GDPR policies:
Squarespace: https://www.squarespace.com/privacy/

WeTransfer: https://wetransfer.zendesk.com/hc/en-us/categories/201270873-Security-Privacy

Data Sharing
New Photography DO NOT and WILL NOT sell your information under any circumstances.

Data Retention
New Photography keeps your personal data for as long as there is a need to keep in connection for the purposes it was collected. We keep your personal data after a particular matter or exchange has concluded, but purely for record keeping purposes and to be able to respond to queries. In some cases, we are also obliged to retain your personal data to comply with legal or statutory obligations (for example, to keep records of contractual or financial matters).

Cookies Policy
We use Google Analytics tracking and cookies to ensure a better user experience. Cookies are small pieces of information that are stored, by your browser, on your computer. A cookie does NOT give us access to your computer or any information about you, other than the data you choose to share with us. The information collected may be analysed to help us understand more about how the website is used by our visitors, and may be used by us to develop and enhance our website and services. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. For more information on how to manage your cookies visit: https://www.allaboutcookies.org

Changes To This Privacy Policy

We keep our privacy policy under regular review. This privacy policy was last updated in January 2019.

Your Rights
For further information about your rights under data protection legislation, please see the ICO website https://ico.org.uk

If you wish to exercise your rights you can email newphotographyuk@gmail.com